Due to a significant increase in the demand, all new petitions have been placed on a waitlist since January 1, 2023. The current wait time to process new files is of at least six to twelve months. The grant process itself can take three years to complete on average. Please check our price list and letters patent formats to understand costs and options.
Scoll down to find the information for organizations.
To complete your application, please send the documents listed below at firstname.lastname@example.org within the next five (5) working days. After this deadline, incomplete applications will be deleted. We will contact you once we have received all the required documents.
1. Proof of Canadian citizenship or permanent residence
A copy of at least one of the following documents:
- Birth certificate (issued by a provincial or territorial government)
- Certificate of Indian Status or Secure Certificate of Indian Status (both sides)
- Canadian passport identification page
- Canadian citizenship certificate or card (both sides)
- Valid Canadian permanent resident card (both sides)
Note: Please ensure that the document bears the name that you wish to see used in the grant or registration of your emblems.
A summary of your education, work experience and community service, including dates and locations
3. If applicable, documents for your descendants
For each descendant for whom you are requesting a cadet shield, a copy of:
- A completed application form for heirs (only available as a PDF)
- Their government-issued birth certificate (long form, indicating the names of their parents)
Note: If they use a name that is different from the name shown on their birth certificate, please provide documentation indicating the change.
4. For a registration, the emblem-related documents
If you are applying to register arms that have already been granted, please also include:
- In the case of emblems not granted by the chief herald of Canada, a high-resolution, full-colour image of the original official document by which they were granted or assigned. The emblems, the full text of the document and the signatures must be clearly visible.
- In cases of inheritance of arms, a full family tree linking you to the ancestor who received the original grant of arms. Note that every generation, including all children, must be detailed with birth and death dates.
Fill out the online application form.
To complete your application, please send us at email@example.com the documents listed below within five (5) working days following your submission of the form. After this deadline, incomplete applications will be voided. We will contact you once we have all the required documents.
1. For all applications
A copy of the following three documents:
- The document by which the organization was incorporated (or otherwise legally established) in Canada, including the date and, if applicable, the organization’s name in English and French
- A summary of the organization’s history and an outline of its current activities
- A recent annual report or financial records
2. For a grant application
Also include a copy of the resolution of the organization’s governing body approving the request for a grant of emblems.
3. For a registration application
Also include a high-resolution, full-colour image of the original official document by which the emblems were granted or assigned. The emblems, the full text of the document and the signatures must be clearly visible.