Application Form and Required Documents

Individuals

Fill out the online application form. The form is also accessible in a PDF version, which can be filled out manually and returned to armorial@gg.ca.

After reception of your application form, we will contact you to obtain the documents listed below and required to open your file.

1. Birth certificate:
A copy of your government-issued birth certificate (long-form), indicating the names of your parents, with a certified translation if the original is in a language other than English or French. (If you use a name that is different from the name shown on your birth certificate, please provide documentation supporting the change.)

2. Proof of Canadian citizenship or permanent residence (if applicable):
If you were not born in Canada, also attach a copy of at least one of the following:
- Canadian citizenship card (both sides);
- Canadian passport identification page;
- Canadian permanent resident certificate.

3. Personal history:
A summary of your education, work experience, and community service. A résumé is preferred.

4. For a grant, birth certificates of descendants (if applicable):
For each heir for whom you are requesting a cadet shield, you will have to provide a copy of their government-issued birth certificate (long-form), indicating the names of their parents, with a certified translation if the original is in a language other than English or French. (If they use a name that is different from the name shown on their birth certificate, please provide documentation indicating the change.)

5. For a registration, emblem-related document:
A high-resolution, full-colour image of the original official document by which the emblems were granted or assigned. The emblems, the full text of the document and the signatures must be clearly visible.

6. For a registration, family tree (if applicable):
In cases of inheritance of arms, a full family tree linking you to the ancestor who received the original grant of arms. Note that every generation, including all children, must be detailed with birth and death dates.

 

Organizations

Fill out the online application form.

After reception of the application form, we will contact you to obtain the documents listed below and required to open a file for your organization.

Applying for a grant of new heraldic emblems:

  1. A copy of a resolution by the organization’s governing body approving the request for a grant of heraldic emblems;
  2. A copy of the document by which the organization was incorporated (or otherwise legally established) in Canada, including the date and, if applicable, the organization’s name in English and French;
  3. Background information on the organization’s history and an outline of its current activities;
  4. A recent annual report or financial records.

 

Applying for a registration of existing heraldic emblems:

  1. A high-resolution, full-colour image of the original official document by which the emblems were granted or assigned. The emblems, the full text of the document and the signatures must be clearly visible.
  2. A copy of the document by which the organization was incorporated (or otherwise legally established) in Canada, including the date and, if applicable, the organization’s name in English and French;
  3. Background information on the organization’s history and an outline of its current activities;
  4. A recent annual report or financial records.