Application for a Grant or Registration of Heraldic Emblems

Fields marked with *  are mandatory.

Contact Information

Indicate your name as it appears on government-issued identification.

Indicate the organization's full name as it appears on its incorporation document.

Personal Information
For Canada, include the municipality and province or territory.
For other countries, include the municipality and state, province, or other territorial division.
List your honours that are recognized by the Canadian Honours System (see www.gg.ca/en/order-precedence).

PARENTS

CHILDREN AND GRANDCHILDREN
How many children (biological, adopted and/or step-children) and grandchildren do you have?

Cadet Shields
Cadet shields are modified versions of the arms meant to be used by descendants, normally children and/or grandchildren.

Note: If you answered yes, we will send you by email a PDF form to be filled for each descendant. Note also that you can always reverse this decision in the course of the grant process.

Background Documents

Once you have submitted this form, a staff member will contact you to obtain the documents listed below and required to open your file.

(1) BIRTH CERTIFICATE

A copy of your government-issued birth certificate (long-form), indicating the names of your parents, with a certified translation if the original is in a language other than English or French. (If you use a name that is different from the name shown on your birth certificate, please provide documentation indicating the change.)

(2) PROOF OF CANADIAN CITIZENSHIP OR PERMANENT RESIDENCE (IF APPLICABLE)

If  you were not born in Canada, you will also have to provide a copy of at least one of the following:

  • Canadian citizenship card (both sides)
  • Canadian passport identification page
  • Canadian permanent resident card

(3) PERSONAL HISTORY

A summary of your education, work experience, and community service. A résumé is preferred.

(4) BIRTH CERTIFICATES OF DESCENDANTS (IF APPLICABLE)

For each descendant for whom you are requesting a cadet shield: a copy of their government-issued birth certificate (long-form), indicating the names of their parents, with a certified translation if the original is in a language other than English or French. (If they use a name that is different from the name shown on their birth certificate, please provide documentation indicating the change.)

(4) EMBLEM-RELATED DOCUMENTS

  • A high-resolution, full-colour image of the original official document by which the emblems were granted or assigned. The emblems, the full text of the document and the signatures must be clearly visible.
  • In cases of inheritance of arms, a full family tree linking you to the ancestor who received the original grant of arms. Note that every generation, including all children, must be detailed with birth and death dates.

Once you have submitted this form, a staff member will contact you to obtain the documents listed below and required to open the organization’s file:

  1. A copy of the resolution of the organization’s governing body approving the request for a grant of emblems;
  2. A copy of the document by which the organization was incorporated (or otherwise legally established) in Canada, including the date and, if applicable, the organization’s name in English and French;
  3. A document summarizing the organization’s history and outlining its current activities;
  4. A recent annual report or financial records. 

Once you have submitted this form, a staff member will contact you to obtain the documents listed below and required to open the organization’s file:

  1. A copy of the document by which the organization was incorporated (or otherwise legally established) in Canada, including the date and, if applicable, the organization’s name in English and French;
  2. A document summarizing the organization’s history and outlining its current activities;
  3. A recent annual report or financial records; 
  4. A high-resolution, full-colour image of the original official document by which the emblems were granted or assigned. The emblems, the full text of the document and the signatures must be clearly visible.
Personal References

Your references should have known you for at least two years. Family members may not serve as referees. We reserve the right to request additional references.

REFERENCE 1

REFERENCE 2

Declarations and Signature

CRIMINAL COURT PROCEEDINGS

On my honour, I affirm that:

If you have been convicted of a criminal offence in Canada or elsewhere, or if a pardon or a record suspension has been revoked, explain your situation below.

  • I affirm that all of the information on this form is correct to the best of my knowledge, and that I shall provide any updated information as it changes.
  • I acknowledge that my place of residence and the names of my heirs will be included in my grant of heraldic emblems.
  • I understand that the information included in my grant document and the symbolism text will be publicly available as part of the Public Register of Arms, Flags and Badges of Canada, and that an announcement of the grant will be published in the Canada Gazette.
  • I acknowledge that the approval of my request is subject to the recommendation of the chief herald of Canada.
  • I acknowledge that the chief herald of Canada has the discretion to recommend the revocation of any heraldic emblems granted or registered as a result of this application if I make a false or incomplete statement herein or in the information supplied for this application.

You must be at least 18 years old to sign this form

  • I affirm that all of the information on this form is correct to the best of my knowledge, and that I shall provide any updated information as it changes.
  • I understand that the information included in this grant document and the symbolism text will be publicly available as part of the Public Register of Arms, Flags and Badges of Canada, and that an announcement of the grant will be published in the Canada Gazette.
  • I acknowledge that the approval of this request is subject to the recommendation of the chief herald of Canada.
  • I acknowledge that the chief herald of Canada has the discretion to recommend the revocation of any heraldic emblems granted or registered as a result of this application if I make a false or incomplete statement herein or in the information supplied for this application.

You must be at least 18 years old to sign this form